Jobs

The Center for Public Integrity is committed to hiring employees from diverse backgrounds. People of color, women, LGBTQ and differently abled people are strongly encouraged to apply.

Below, please find our current openings:




Grants Accountant

Summary:  This position is responsible for the tracking of pre-and post-award grant and related grants accounting duties; serves as the principal financial liaison for Development and Program staff for grants reporting and accounting functions.

Commitment:Available 40 hours per week, Monday – Friday, occasional overtime

Location: Washington, DC   

Responsibilities:

Grant process

  • Establish a methodology and process for grant review, TRNA and propose adjustments in QB
  • Maintain documentation outlining grant process to include workflow, steps, and assumptions and deadlines – monthly, audit, internal reporting
  • Meet with Development and Program Managers to ensure they agree with the process
  • Set-up memorized reports for grants and create reports monthly
  • Populate Share-drive  folders with grant info and maintain on a current basis
  • Set-up and prepare for monthly meetings with decision makers (CEO, Managing Editor, grant manager, Development and Finance).

Budget

  • Grants Budget: Prepare pre-award budgets/budgets for proposals based on a standard methodology.  Establish a review process for appropriate parties
  • Organizational Budget: Participates in the preparation of the annual budget by determining amounts available for future spend out of restricted
  • Maintain grant budgets in QuickBooks

Grant Reports to Funders

  • Prepare financial reports as requested/required by the grantors.
  • Prepare funder reports as required under the terms of each agreement including researching and describing any variances
  • Serve as liaison with Finance department in preparing financial reports to funders
  • Be available to meet with grant mangers to field questions related to their grants on an as needed basis
  • Maintain retention of all grant materials

Grants Receivable

  • Ensure the accounting staff has access to payment schedules and verify the cash projection report.  Verify payment schedule at the end of each fiscal year for collectability
  • Ensure that all grants are recorded in the accounting system
  • Assist with the reconciliation of development records vs. accounting records
  • Ensure through your review that restricted vs unrestricted QuickBooks coding is maintained as the transactions are entered into QB

Releases from Restriction

Monitor expenses  which should be applied to the grants per the budget and ensure restrictions are noted in QB  (Bill.com, Payroll, G&A Allocation)

Audit

  • Serve as primary contact for documentation and support for grants for the annual audit
  • Prepare Grants Receivable roll-forward schedule

Allocations

Monthly Time Allocations

  • Tracks time and effort reporting for the organization
  • Review and update schedule used for time allocations
  • Maintains regular communications with department and internal grant managers including;
  • Review time allocations quarterly and prior to the end of the quarter for timely entry into QB to close the month

Internal Training

Supports the program departments in grants education and training.

Payroll

  • Preparation and processing payroll, payroll tax related issues, calculating off-cycle paychecks, incorporating OT, deductions, bonuses, running various reports, and maintenance of vacation and sick leave balances.
  • Manages the payroll processing function; manages the timekeeping system; answers payroll related questions of employees.

Other requests as received/delegated

Qualifications

  • Highly organized
  • NPO Grants experience
  • Bachelor’s Degree in Accounting or related field or commensurate experience
  • 5-10 years of Accounting experience
  • Proficiency in QuickBooks Desktop and Microsoft Excel
  • Knowledge of financial operations
  • Understanding of GAAP as it relates to NPO entities
  • Ability to design, analyze, and prepare financial reports
  • Ability to operate with substantial latitude for independent judgment and action
  • Experience working in complex environments with a high degree of organizational effectiveness
  • Strong interpersonal skills
  • Ability to maintain confidentiality

The Center for Public Integrity is committed to hiring employees from diverse backgrounds. People of color, women, LGBTQ and differently abled people are strongly encouraged to apply.

Please send resume and cover letter to grants@publicintegrity.org.